For every sport
Less admin, more time on the pitch
Teams, training sessions, attendance and payments in one place. Leave the spreadsheets and Viber groups behind and start the season organised.
Calculate how much you gain- 30 days free
- No card required
- Support in Greek
Your club, organised
Less time on admin means more time with your athletes. You will notice the difference from the first week.
Less paperwork
Registry, subscriptions and documents in one place, with no paper and no double entry.
Organised training
A weekly schedule for every team, with pitches and coaches that never overlap.
Athlete development
Attendance, match stats and coach notes on every child's profile.
Instant parent updates
Changes and announcements reach parents' phones the moment they happen.
From chaos to control
What changes when your club moves from Viber groups and spreadsheets to one place.
- Before:
Four Viber groups and messages that get lost
With ClubFlow:One schedule, and parents confirm attendance with a tap
- Before:
Spreadsheets of athletes, parents and teams, in several versions
With ClubFlow:One member registry, with roles and permissions for everyone
- Before:
Notes and phone calls to find out who owes a fee
With ClubFlow:Payments and balances on one screen, the treasurer sees who owes what
- Before:
Paper attendance sheets that never reach the board
With ClubFlow:Attendance and stats in the app, reports ready for the board
Your club's whole day-to-day on one platform
From Monday's schedule to the end-of-season review.
Schedule & training
Set up every team's weekly schedule once. ClubFlow repeats it through the end of the season and warns you before the same pitch gets booked twice.
- Weekly calendar by team, pitch or coach
- Recurring sessions with exceptions for holidays
- Conflict checks for coaches and pitches
Attendance
Coaches take attendance from their phone in seconds. You see each team's trend and which athletes have started missing sessions, before they drop out of the club.
- Attendance register per session, with late arrivals and excused absences
- Attendance trends by athlete, team and month
- At-risk athlete list with automatic flagging
Payments
Define subscription plans for the season and every family knows what they owe and when. The treasurer sees at a glance what has been collected and what is outstanding.
- Payment plans per season: monthly, quarterly, annual or in instalments
- Paid, pending and overdue statuses
- Full payment history for every athlete
Reports
Ready-made reports for the board and the general assembly. Attendance, finances and pitch utilisation, without stitching files together at year end.
- Attendance reports by team, age group and sport
- Collected versus expected payments by month
- Export to PDF and Excel in one click
One tool for every role
Each role sees only what it needs. The whole club works on the same data.
Members, balances and reports in spreadsheets and on paper?
The board's control panel
Members, teams, seasons, pitches and finances on one screen. Give each board member access only to what their job involves.
- Members, teams and age groups
- Seasons, pitches and timetables
- Payments, outstanding balances and reports for the assembly
See how much time and money your club gains
Enter your club's size and get an estimate of the monthly benefit. No signup needed.
Your estimate, per month
43 hours
of admin work saved
€173
fees collected on time
A rough estimate based on averages, not a guarantee. Real numbers depend on your club.
We'll include your numbers in the message so you get a quote for your size.
How it's calculated
- Admin work today: about 2 hours per coach, 3 hours per team and 9 minutes per athlete each month.
- ClubFlow cuts that time by about 70%.
- About 12% of fees arrive late or never, and automatic reminders collect about 40% of those.
Plans for clubs of every size
From small clubs to large academies. The price follows your number of athletes.
Starter
For small clubs
Up to 50 players
- Teams, schedule and attendance
- Payments and fees
- App for coaches and parents
Club
PopularFor growing clubs
Bands by number of players
- Everything in Starter
- Data migration by our team
- Reports for the board
Academy
For large academies
Bands by number of players
- Everything in Club
- Many departments and sports under one account
- Data migration by our team
Be one of the first 10 clubs on ClubFlow
We're starting with a few clubs and looking after them personally.
- Free guided onboarding and data migration, on any plan
- A locked-in price for the first year
- A direct line to the product team and a say in what we build
In return we ask for feedback and, if you're happy, a short quote for the site.
Limited places
30 days free, no card required · 2 months free with annual billing
See all plansWhatever worries you, we've thought of it
The questions clubs ask us most before they get started.
Safe data, GDPR compliant
EU data centres, encryption in transit and at rest, daily backups and a data processing agreement with every club.
Easy migration from Excel
Upload your file of athletes, parents and teams and ClubFlow maps the columns. On the Club and Academy plans our team does the migration for you.
A risk-free trial
30 days free, no card and no commitment. See whether it fits your club before you pay anything.
Parents don't need to install anything
They get an invitation by email or SMS and download the app only if they want to. They can also use the same site from their phone.
Everyone sees only what they need
A coach sees their own teams, a parent only their own children. A treasurer can have access to finances only.
Support in Greek
Our support team is based in Greece and answers by phone, email and in the app, Monday to Friday 09:00–18:00.
Your club on the phones of coaches, parents and athletes
The ClubFlow app for iPhone and Android puts the schedule and announcements where everyone is already looking.
- Attendance in one tapThe coach takes attendance, the parent confirms in advance.
- AnnouncementsTime or venue change? The whole team is notified instantly.
- ScheduleThis week's training sessions and matches, with location and time.
Frequently asked questions
Can't find what you're looking for? Our team replies in Greek, usually the same day.
Ready to organise the new season?
Set up your club in a week, with our help. Free for 30 days, no card required.